Employment

Indigo Christian Junior Academy
401 N Williamson Blvd
Daytona Beach FL 32114-7101
http://www.indigochristianjunioracademy.com/

Perform diverse office duties for assigned supervisor. Assists in designated administrative details using initiative and sound judgment. Advises department on specific area of responsibility. Requires knowledge of church policy and organizational structure, a high level of technical (well developed keyboard/computer, etc.) skills, high levels of tact, friendliness, and other aspects of strongly developed interpersonal skills plus proven organizational skill.

• Must exhibit extensive initiative; works with minimal supervision. Adaptable and able to evaluate priorities.
• Ability to perform office and support duties with speed and accuracy.
• Must be creative in writing letters and in the handling of office affairs, both regular and special.
• Requires ability to work in high production office with many interruptions.
• Requires well developed knowledge of church employment policies and practices.
• Knowledge of up-to-date office procedures such as filing, telephone techniques, office equipment (including computer, etc.), English usage (spelling, grammar, punctuation, etc.).
• Position requires keyboard speed with high accuracy.
• Must be able to facilitate good communications among departmental staff, other departments, and outside personnel.
• Current CPR Certification
• State of Florida and National (FBI) background check clearance, including VECHS fingerprinting. 

1. Enter data into FACTS. Make changes and additions as necessary, especially if a phone number, address, or email address changes during the year.
2. Prepare a database of students by grade level to include parent’s names, address, phone numbers, email addresses, and the student’s DOB. This list/chart will be given to each teacher as a quick referral should they need the information.
3. Assist in receiving incoming payments and write receipts for all payment transactions(except for pizza money). Store cash appropriately for Treasurer or Assistant Treasurer and make sure it is labeled as to source. The Morning/Aftercare Director also has permission to receive payments for childcare and pizza. Pizza money will be collected as students walk into the school. Also, the Assistant Treasurer will help with handling cash, invoices, and deposits on designated days and times.
4. Maintain a sign in log for visitors. Ensure they follow proper procedures while on campus. Inform any tutors that come to ICJA if their student is absent that day.
5. Answer phones and ensure that questions are answered. Keep a book of prospective students by gathering the information on the prospective student list.
6. Receive and send transfers of records for new students either coming to ICJA or leaving ICJA. Make sure to clear the process with the treasurer first when it comes to sending records. Per policy, we DO NOT send records for students with a balance due.
7. Copy and distribute notices or letters from the principal. The principal may request assistance in preparing notices, but approval is required before the notice is duplicated to send out.
8. Assist with payroll for substitute teachers and part-time staff. All entries and forms must be completed by the 15th of each month.
9. Place calls to local churches to put announcements regarding the school in the church bulletins.
10. Call parents if a student is not feeling well. Maintain the sign-out book for any reason, including illness.
11. Administer “first aide” by handing out band-aids, ice packs, and/or masks. This should be done by the classroom teacher as a rule, but occasionally assistance will be needed. Call parents if the situation warrants—especially fever or vomiting. If there is a school injury, ensure parents have the proper documents so that they may make an insurance claim when they leave to take the child to a medical facility.
12. Check all active student files to ensure that they have a current physical and immunizations form on file. If any health documents are missing, call parents to see that they are brought to school.
13. Arrange health screenings for K and 6th once a year with the Volusia Co. Health Department. (These were canceled under covid, so they may not yet have resumed coming to school.) Check with theHealth Department before scheduling. The principal will write the letter to go home and may need assistance with distributing.
14. Maintain the ICJA calendar. This can be adjusted on our Web page and by notices sent home. All notices must have principal approval.
15. Prepare email databases so that messages may be sent to a specific group or to the entire school. An example would be all board members, grades 3-5, etc.
16. Update the web page by sending all information needed to our webmaster. Send information in as complete a group as possible since our web master charges $50 per hour (I do not know if the rate has changed). Calendar changes do not apply.
17. Assist the Principal and Associate Principal with any request.
18. Prepare marketing packages with the principal’s approval before making multiple copies to distribute. Once the principal has given her okay, then make multiple copies.
19. Prepare preregistration packets for the new school year. These should be distributed in late January to all families.
20. Assist in registration, which is usually in July. Make copies of documents for school notebooks as directed by the principal. All original documents, including financial information, remain in the student's file. This is required for auditing by the Florida Conference or by Step Up. Step Up can audit without notice.
21. Work during summer hours which are Mon-Thursday from 9:00 AM to 2:00 PM. Arraingements can be made to cover the office for planned vacations.
22. Change the hall calendar each month.